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MESA 2008 MIC Form

To schedule an event to be held during the MESA 2008 annual meeting, please complete the following form. Meetings in conjunction day is Saturday, November 22. With the exception of one program session sometime in the late afternoon, Saturday is devoted to affiliated organizations. You may schedule functions on other days, space permitting. Scheduling preference is given to official MESA affiliated organizations and institutional members. MESA charges affiliated associations $150 for making the arrangements for meeting space and listing events in the MESA meeting program. The $150 is for the whole meeting and not per event. Questions about meeting in conjunction with MESA should be directed to Mark Lowder at mlowder@u.arizona.edu or 520-626-6290.
Organization
Contact Person
Full Mailing address
Phone
Fax
Email
   
FUNCTION #1  
Name of Event
(as it should be listed in program)
Type of event
Date of Function
Preferred Event Start Time
Preferred Event End Time
Alternate Event Start Time
Alternate Event End Time
# expected to attend
Room Set

Standards sets for functions:

board meetings-conference style (conference table with chairs around it)
business meetings/panels- theater style (rows of chairs facing a head table)
receptions-scattered cocktail tables
lunches/dinners-round tables that seat 8-10 people

If you have a special set need, indicate such here.
Special Instructions
Audiovisual Equipment

MESA contracts with an AV supplier and thus can offer discounted rates. If you will need any audiovisual equipment, please indicate below. Note: expect to pay $100 for an overhead projector/screen; $150 for a slide projector/screen; $200 for a TV/VCR or DVD combo; $50 for a cassette or CD player; and in excess of $500 for an LCD projector/screen.
Food & Beverage

Do you plan to serve any food or beverage during this function?

No Yes

If you checked "yes", please tell us what you are planning (breakfast, lunch, dinner, coffee only, coffee break w/snacks, light reception, heavy reception, etc.)
   
FUNCTION #2  
Name of Event
(as it should be listed in program)
Type of event
Date of Function
Preferred Event Start Time
Preferred Event End Time
Alternate Event Start Time
Alternate Event End Time
# expected to attend
Room Set

Standards sets for functions:

board meetings-conference style (conference table with chairs around it)
business meetings/panels- theater style (rows of chairs facing a head table)
receptions-scattered cocktail tables
lunches/dinners-round tables that seat 8-10 people

If you have a special set need, indicate such here.
Special Instructions
Audiovisual Equipment

MESA contracts with an AV supplier and thus can offer discounted rates. If you will need any audiovisual equipment, please indicate below. Note: expect to pay $100 for an overhead projector/screen; $150 for a slide projector/screen; $200 for a TV/VCR or DVD combo; $50 for a cassette or CD player; and in excess of $500 for an LCD projector/screen.
Food & Beverage

Do you plan to serve any food or beverage during this function?

No Yes

If you checked "yes", please tell us what you are planning (breakfast, lunch, dinner, coffee only, coffee break w/snacks, light reception, heavy reception, etc.)
   
FUNCTION #3  
Name of Event
(as it should be listed in program)
Type of event
Date of Function
Preferred Event Start Time
Preferred Event End Time
Alternate Event Start Time
Alternate Event End Time
# expected to attend
Room Set

Standards sets for functions:

board meetings-conference style (conference table with chairs around it)
business meetings/panels- theater style (rows of chairs facing a head table)
receptions-scattered cocktail tables
lunches/dinners-round tables that seat 8-10 people

If you have a special set need, indicate such here.
Special Instructions
Audiovisual Equipment

MESA contracts with an AV supplier and thus can offer discounted rates. If you will need any audiovisual equipment, please indicate below. Note: expect to pay $100 for an overhead projector/screen; $150 for a slide projector/screen; $200 for a TV/VCR or DVD combo; $50 for a cassette or CD player; and in excess of $500 for an LCD projector/screen.
Food & Beverage

Do you plan to serve any food or beverage during this function?

No Yes

If you checked "yes", please tell us what you are planning (breakfast, lunch, dinner, coffee only, coffee break w/snacks, light reception, heavy reception, etc.)
   
FUNCTION #4  
Name of Event
(as it should be listed in program)
Type of event
Date of Function
Preferred Event Start Time
Preferred Event End Time
Alternate Event Start Time
Alternate Event End Time
# expected to attend
Room Set

Standards sets for functions:

board meetings-conference style (conference table with chairs around it)
business meetings/panels- theater style (rows of chairs facing a head table)
receptions-scattered cocktail tables
lunches/dinners-round tables that seat 8-10 people

If you have a special set need, indicate such here.
Special Instructions
Audiovisual Equipment

MESA contracts with an AV supplier and thus can offer discounted rates. If you will need any audiovisual equipment, please indicate below. Note: expect to pay $100 for an overhead projector/screen; $150 for a slide projector/screen; $200 for a TV/VCR or DVD combo; $50 for a cassette or CD player; and in excess of $500 for an LCD projector/screen.
Food & Beverage

Do you plan to serve any food or beverage during this function?

No Yes

If you checked "yes", please tell us what you are planning (breakfast, lunch, dinner, coffee only, coffee break w/snacks, light reception, heavy reception, etc.)